AASHTOWare Project: User Guides
Expand the phase you are working within to find Guides, Quick Reference Guides (QRG), and links to Computer based Trainings (CBT). Below you will find guidance for DOT staff, Consultants, and Contractors.
SET UP & NAVIGATING AASHTOWARE (FOR ALL USERS)
PRECONSTRUCTION (DOT & CONSULTANTS)
Project Video(s):
- Adding a Project 1.1-1.6, 1.9-1.10
- 1.1 Starting Project 0:00 | 1.2 Changing the Project Workflow 3:16 | 1.3 Adding or Editing TAS Info 4:15 | 1.4 Add or Edit Project Info 5:42 | 1.5 Adding Categories 9:40 | 1.6 Adding Items 10:50 | 1.9 Project Validation 14:30
- Adding Project Funding 1.7-1.8
- 1.7 Adding Funding 0:00 | 1.8 Funding Assign to Items 4:20
Project:
- 1.1 Starting a Project (Updated October 27, 2023)
- 1.2 Changing the Project Workflow (Updated October 27, 2023)
- 1.3 Adding or Editing TAS info (Updated February 7, 2024)
- 1.4 Add or Edit Project Information (Updated February 7, 2024)
- 1.5 Adding Categories (Updated October 27, 2023)
- 1.6 Adding Items (Updated October 27, 2023)
- 1.7 Adding Funding (Updated October 27, 2023)
- 1.8 Funding Assign Items (Updated October 27, 2023)
- 1.9 Project Validation (Updated October 27, 2023)
- 1.10 Project and Funding Reports (Updated October 27, 2023)
- Download All 10 Files
Proposal:
DBE & OJT Goal Creation:
Letting:
Bidding, Awarding and Post-Award:
- 5.1 Bidder Q&A (Updated October 30, 2023)
- 5.2 Bid Opening (Updated October 30, 2023)
- 5.3 Opening Bids in Bid Express (Updated October 30, 2023)
- 5.4 Publishing Bid Results (Updated October 30, 2023)
- 5.5 Entering Manual Bids AWP Entry (Updated October 30, 2023)
- 5.6 Importing Bids to AWP (Updated October 30, 2023)
- 5.7 Entering Manual Bids (Updated October 30, 2023)
- 5.8 Managing Bids in AWP (Updated October 30, 2023)
- 5.9 Applying Bidder Preference Amounts (Updated October 30, 2023)
- 5.10 Additive Alternate NTP Anlaysis (Updated October 30, 2023)
- 5.11 Proposal Processing (Updated December 6, 2023)
- 5.12 Awarding Proposal (Updated October 30, 2023)
- 5.13 Electronic Bid Bonds (Updated October 30, 2023)
- 5.14 Rejecting Bids (Updated December 6, 2023)
- 5.15 ReLetting a Proposal (Updated October 30, 2023)
- 5.16 Adding a Wage Decision (Updated October 30, 2023)
- 5.17 Transitioning a Proposal to Construction (Updated October 30, 2023)
- 5.18 Update ICAP in Construction (Updated December 19, 2023)
- Download All 18 Files (Updated December 19, 2023)
Alternate Contracting:
Vendor Admin:
Module Admin:
Items Admin:
PROFESSIONAL SERVICE AGREEMENTS (DOT)
Project
Proposal
Letting/Bidding
Bid Opening/Negotiating/Awarding
Post-Award
CIVIL RIGHTS OFFICE
- Bidders Registration QRG (Updated March 4, 2022)
- CCR Compliance QRG (Updated March 4, 2022)
- DBE Certification QRG (Updated September 28, 2022)
- DBECommitments - Post Award - QRG (Updated March 4, 2022)
- DBECommitments - Pre Award - QRG (Updated March 4, 2022)
- OJT Clearance QRG (Updated July, 2023)
- OJT RefEmployee QRG (Updated August 18, 2023)
- OJT Programs - Reference Data (Updated January 6, 2023)
- QAR Compliance QRG (Updated March 4, 2022)
- Subcontract Payments QRG (Updated February 9, 2024)
- CRO Vendor Administration - General
- CRO DBE & OJT Goal Review/Approval
CERTIFIED PAYROLL (CONTRACTORS)
Videos:
CBTs (Computer Based Trainings):
QRGs (Quick Reference Guides):
- Managing Vendor Authority QRG (Updated February 1, 2024)
- Payroll Fields Expected Input QRG (Updated February 1, 2022)
- Payroll Spreadsheet QRG (Updated February 1, 2022)
- Convert Payroll to XML QRG (Updated March 10, 2021)
- Payroll Template - Over 50 Employees (Updated July 7, 2023)
- Import and Validate Payroll QRG (Updated March 10, 2021)
- Import Payroll Errors Explained
- Import Payroll Errors - How to Read
- Manually Add Payroll QRG (Updated December 1, 2023)
- Modify Rejected Payroll QRG (Updated February 24, 2023)
- Review Subcontractor Payroll QRG
- Sign Payroll QRG (Updated July 22, 2022)
- Generating a Payroll Report QRG (Updated August 27, 2021)
Payroll Examples
Sample Payroll Template (Basic Entry) v.11 (updated Feb 1, 2022)
Sample Payroll Template (Double Time) v.11 (updated Nov 7, 2022)
Sample Payroll Template (Multiple Classifications) v.11 (updated Feb 1, 2022)
DEPARTMENT OF LABOR (DOL)
QRGs (Quick Reference Guides):
CONSTRUCTION (DOT & CONSULTANTS)
Videos:
CBTs (Computer Based Trainings):
Flowcharts:
QRGs (Quick Reference Guides):
- Getting Started
- Agency Views - Adding for Contract Items (Updated February 22, 2024)
- Change Orders - Adding Funding (Updated October 24, 2023)
- Change Orders - Creating and Submitting (Updated January 10. 2024)
- Change Orders - Reviewing and Approving (Updated January 30, 2023)
- Contract Authority - User (Updated February 2023)
- Contracts - Activating a Contract (Updated October 17, 2023)
- Contracts - Add a Subcontractor (Updated November 17, 2023)
- Contracts - Adding an Additional FAA Grant (Updated October 24, 2023)
- Contracts - Attention Flags (Updated February 24, 2023)
- Contracts - Claims (Updated February 15, 2023)
- Contracts - Contract Times (Updated March 22, 2024)
- Contracts - Funding for Contract Start (Updated November 22, 2023)
- Contracts - Design Recommendations (Updated December 29, 2023)
- Contracts - IWAs & Unattached Items (Updated January 30, 2023)
- Contracts - Marking Contract Items Complete (Updated January 30, 2023)
- Contracts - Meetings (Updated January 30, 2023)
- Contracts - MGVWs (Updated January 30, 2023)
- Contracts - RFPs & Directives (Updated January 30, 2023)
- Contracts - Vendor Equipment & Personnel (Updated January 30, 2023)
- Diaries - Creating (Updated January 30, 2023)
- Document Submissions - Adding (Updated January 30, 2023)
- DWRs - Checking (Updated January 30, 2023)
- DWRs - Creating and Submitting (Updated April 1, 2024)
- DWRs - Entering Concrete Batch Data (Updated January 2023)
- DWRs - Entering Submittals (Updated January 30, 2023)
- DWRs - Review and Approve (Updated January 30, 2023)
- DWRs - Using Item Posting Agency Views (Updated January 30, 2023)
- Module Admin - Add a DOT User (Updated March 15, 2021)
- Module Admin - Add an External User (Updated April 22, 2024)
- Module Admin - Assign User a Role (Updated March 15, 2021)
- Module Admin - User Name Change (Updated July 10, 2023)
- Module Admin - Regional Contract Authority (Updated January 30, 2023)
- Pay Estimates - Finance (Updated February 8, 2024)
- Pay Estimates - Generating and Submitting (Updated February 5, 2024)
- Pay Estimates - Review and Approve - Contractors and Managers (Updated February 27, 2023)
- Pay Estimates - Review and Approve - Project Engineers (Updated February 27, 2023)
- Payroll - Add an Owner Operator (Updated January 5, 2023)
- Payroll - Payroll Exceptions Explained (Updated July 6, 2022)
- Payroll - Reviewing Payroll (Exceptions) (Updated December 19, 2022)
- Stockpiles - Managing (Updated April 11, 2024)
MATERIALS (DOT & CONSULTANTS)
Videos:
CBTs (Computer Based Trainings):
Flowcharts:
QRGs (Quick Reference Guides):
PROJECT CLOSEOUT & ARCHIVED PROJECT DATA
QRGs (Quick Reference Guides):
Additional Resources