Policy and Procedures

Welcome to the DOT&PF Policy and Procedures (P&P) web site

Listed below are all currently available department policies and procedures.

You may notice that there are some documents appearing to be duplicated. Some subjects have separate policy documents from procedure documents. These are currently being randomly selected for review and update and will be combined into one document so there will no longer be a need for separate Policy Manuals and separate Procedure manuals.

The current versions of the various documents have been recreated as exact as possible.

UPDATED 12/06/2011

Questions? emaildot.pnp.contact@alaska.gov

 • Table of Contents 
• Subject List
 
Chapter 01 — Office of the Commissioner
 01.01 Delegations Of Authority

 

 01.01.010 General Policy
01.01.020 Program Funding and Budget Approvals
01.01.030 Administrative Actions
01.01.040 Organization and Personnel
01.01.050 Contracting Authority
01.01.060 Real Property
01.01.070 Interagency Action
01.01.080 Correspondence and Information Dissemination
 01.02 External Civil Rights
  01.02.010 Civil Rights
  01.02.020 Non Discrimination in Transportation
 01.03 Interagency/Intra-Agency Actions
  01.03.010 Government-to-Government Relations with the Federally-Recognized Tribes of Alaska
  01.03.011 Construction & Maintenance Policy & Objectives for Operations Requiring Federal and/or State Permit
  01.03.011 Project Development and Maintenance Environmental Review Procedures
  01.03.020 Scenic Byways Program
  01.03.030 DOT&PF/FAA Joint Use of DOT&PF Rural Airport Buildings
  01.03.040 Public Involvement and Agency Coordination
  01.03.060 Rural Airport Lease Application Review Process
 01.04 Internal Review
  01.04.010 Office of Internal Review
  01.04.020 Internal Audits
  01.04.030 External Audits
  01.04.040 Audits of Utility Relocation Agreements
 Chapter 02 — Administration
 02.01 General Administration
  02.01.010 Policies and Procedures
  02.01.011 Outside Employment
  02.01.012 Safety Manual
  02.01.013 Accident/Incident Review Committees
  02.01.015 Office Hours
  02.01.017 Performance Electronic Tracking System (PETS)
  02.01.020 Employee Conduct
  02.01.023 Theft of State Property, Funds, and Equipment
  02.01.025 Employee Safety Incentive Award Program
  02.01.030 Use of Privately Owned Aircraft
  02.01.040 Department-Paid Memberships in Professional Organization
  02.01.050 Use of State Telephones, Fax Machines, Computers & Other Office Technologies
  02.01.060 Department Smoking Policy
  02.01.070 Identification Cards
  02.01.080 Notary Public Services
  02.01.090 Approved Absences for Service on State Boards, Commissions, and Similar Bodies
 02.02 Correspondence and Communications
  02.02.010 Media Communications
  02.02.020 Correspondence Procedures
 02.03 Information Systems
  02.03.010 Computer Procurement Approval Procedures
  02.03.020 Information Management Planning Policy
  02.03.020 Information Management Planning Procedure
  02.03.030 Computer Networking Policy
  02.03.030 Computer Networking LAN Approval
 02.04 Workforce Excellence
  02.04.050 Mentorship program Policy
 
Chapter 03 — Alaska International Airport System
 03.01 General Administration
  03.01.010 Establishment of Lease Application Review Committee (Policy)
  03.01.010 Lease Application Review - Anchorage International Airport (AIA) (Procedure)
  03.01.011 Lease Application Review - Fairbanks International Airport (FIA) (Procedure)
  03.01.020 AIAS Rates and Fees Policy
  03.01.030 AIAS Policy Development (Procedure)
 03.02 Budget and Finance
 03.03 Maintenance
  03.03.010 Installation and Maintenance Responsibility of Oil/Water Separators
 03.04 Personnel Administration
 03.05 Procurement and Property
 
Chapter 04 — Alaska Marine Highway System
 04.01 General Administration
  04.01.020 Refusal of Passage on AMHS Vessels (Policy)
  04.01.020 Refusal of Passage on AMHS Vessels (Procedure)
  04.01.021 Restraint of Passengers/Use of Force (Policy)
  04.01.021 Restraint of Passengers/Use of Force (Procedure)
  04.01.030 Wheelchair Vans
 04.02 Budget and Finance
  04.02.010 AMHS Credit and Collection Policy
  04.02.020 Vessel Ticket and Field Warrant Stock
 04.03 Maintenance
 04.04 Personnel Administration
  04.04.010 Major Vessel Incidents (effective April 15, 2003)
  04.04.011 Operational and Reporting Procedures for Major Vessel Incidents
  04.04.022 AMHS Medical Emergency Notification
  04.04.030 Employee/Passenger Relationships Aboard AMHS Vessels
 04.05 Procurement and Property
  04.05.010 AMHS Computer Network Policy
 
Chapter 05 — Design and Construction
 05.01 General Design and Construction
  05.01.011 Engineer-In-Training Program
  05.01.030 Value Engineering Program (Policy)
  05.01.030 Value Engineering Program (Procedure)
  05.01.050 Concurrent Review of Construction Projects
 05.02 Buildings
  05.02.010 Procurement of Artwork for Public Buildings and Facillities
 05.03 Environmental Policies
 05.04 Harbors
 05.05 Highways
  05.05.010 Traffic Control Devices
  05.05.015 Highway Work Zone Safety and Mobility
  05.05.020 Establishment of Speed Limits and Zones
  05.05.030 Beautification of the Highway Right of Way
 05.06 ROW Acquisition, Management and Relocation
  05.06.010 Highway Right of Way Management Policy
  05.06.020 Encroachment Control
  05.06.030 Facilities Site Acquisition
 05.07 State Operated Rural Airports
  05.07.020 Rural Airport Runway Distance To Go Signs
  05.07.030 Rural Airport Wind Indicator Devices
  05.07.040 Rural Airport Visual Vertical Approach Slope Indicator Devices and Automated Weather Stations
  05.07.050 Section Communication with Statewide and Rural Aviation Leasing
 
Chapter 06 — Finance
 06.01 Expenditures
  06.01.001 Expenditure and Revenue Activity Occurring After a Project is Closed
  06.01.002 In-Kind Match
  06.01.003 Cost Accounting for Employees Paid with Capital Receipts
  06.01.004 Allocating Expenditures to Federal and/or Other Funds
  06.01.010 Contractor Payment Policy
  06.01.020 Petty Cash Fund
 06.02 Financial Reporting
  06.02.001 Financial Reporting Structures in AKSAS
  06.02.002 Storage of AKSAS Financial Transaction Records
  06.02.012 Federal Ineligible Notification
 06.03 Highway Working Capital Fund
 06.04 Revenues
  06.04.001 Expenditure and Revenue Activity Occurring After a Project is Closed
  06.04.002 Collection for Damage to State Highways, Vehicles, and Equipment Caused by the Public
  06.04.003 Questioned and Disallowed Expenditures on Federal Projects
  06.04.010 Credit Card Policy
  06.04.020 Revenue Collections and Bad Debt Write-Off
  06.04.030 Extension of Credit for Rural Airports
  06.04.040 Fees for Copying Public Records
 
Chapter 07 — Maintenance and Operations
 07.01 General Maintenance and Operations
  07.01.010 Commercial Drivers Licenses
  07.01.030 Ordering of Bulk Fuel
 07.02 Buildings
  07.02.010 Employee Housing
 
Word document Form: Occupancy Termination Notification
 07.03 Environmental Policies
 07.04 Harbors
 07.05 Highways
  07.05.010 Adopt-A-Highway Program
  07.05.020 Highway Pavement Maintenance and Rehabilitation Policy
  07.05.020 Highway Pavement Maintenance and Rehabilitation Procedure
  07.05.030 Implementation of Seasonal Highway Weight Restrictions
  07.05.060 Bridges with Critical Deficiencies - Policy
  07.05.060 Bridges with Critical Deficiencies - Procedure
  07.05.070 State Highway System Closure and Chain Reaction Accident Reporting
  07.05.080 Preventive Maintenance Force Account Projects
 07.06 State Operated Rural Airports
  07.06.010 Expanded Airport Service
  07.06.020 Rural Airport Policy On Airport Material Sites (Use by Airport Tenant)
  07.06.030 Rural Airport Wind Indicator Devices
  07.06.040 Rural Airport Visual Vertical Approach Slope Indicator Devices and Automated Weather Stations
 07.07 Truck Regulations
 07.08 Utilities
  07.08.010 Administration and Accommodation of Utilities
  07.08.020 Utility Permit Fees
 
Chapter 08 — Personnel Administration
 08.01 Payroll
 08.02 Personnel
  08.02.010 Loss of Driver's License
  08.02.011 Drug and Alcohol Prohibited Conduct, Testing, and Disciplinary Action for Employees Required to Obtain, Hold, or Use Commercial Driver Licenses
  08.02.016 Criminal History Records Check For SIDA
  08.02.021 Nonpermanent Positions in the Classified and Partially Exempt Services
  08.02.022 Appointment of More Than One Employee to The Same Position (PCN)
  08.02.023 Grievances - Written Responses
  08.02.025 Employee Discipline
  08.02.030 Voluntary Leave Without Pay While Retaining Accrued Leave
  08.02.033 Affirmative Action Plan Overview
  08.02.034 Hiring for Classified Positions in Ranges 16 and Above
  08.02.037 Authorization for Overtime
  08.02.040 Acting in a Position at a Higher Range
  08.02.050 Employee Transfers
  08.02.060 Approval to Fill Classified Positions
  08.02.070 Nepotism and Ethics
 08.03 Safety
  08.03.020 Equipment Operator Hours of Operation
 08.04 Training
  08.04.010 Training
 
Chapter 09 — Planning, Budget and Research
 09.01 Capital Budget
  09.01.010 Guidelines for Identifying New Capital Improvement Projects
  09.01.030 Disposition of Capital Project Appropriations More Than Ten Years Old (effective September 10, 1999)
  09.01.040 Local Match for CIP (effective 07/01/2005)
  09.01.060 Policy for Federal Contingency and Emergency Funds
 09.02 Operating Budget
 09.03 Planning
  09.03.030 Federal Transit Administration Grant Management Policy
  09.03.040 Functional Classification of Roads, Streets, Land, Marine Highways
 09.04 Statewide Research
 
Chapter 10 — Procurement and Property
 10.01 General Procurement
  10.01.010 Procurement Authority From The Department of Administration
  10.01.011 Small Procurements
  10.01.021 Requesting Commodities, Services, Materials, Parts and Equipment; Filling Request
  10.01.022 Unauthorized Expenditures/Purchases
  10.01.027 One Card Purchasing Delegation
  10.01.030 Procurement - Receiving
  10.01.040 Alternate Procurements - Procedure
 10.02 Contracting
  10.02.010 Construction Related Professional Services (Policy)
  10.02.011 Bid Openings
  10.02.012 Force Account Construction
  10.02.013 The Public Interest Finding
  10.02.014 Public Notice for Construction Related Competitive Procurements
  10.02.017 Cancellation of a Solicitation and Rejection of all Bids or Proposals Procurements
  10.02.020 Requesting Design/Build Procurement Approval
  10.02.021 Construction Contracting Warrant System
  10.02.023 Investigating Suspected Procurement Code Infractions
  10.02.030 Fees for Plans and Specifications
  10.02.040 Confidential Estimates
  10.02.050 Specifying of Brand Name Products
 10.03 Controlled Property, Inventory and Fixed Assets
  10.03.010 Procurement, Maintenance, and Control of Surveying Instruments - Policy
  10.03.010 Property Control - Procedure
  10.03.020 Supplies Inventories
  10.03.021 Annual Warehouse Physical Inventory
  10.03.022 Disposition of Supply Inventory Items
  10.03.030 Salvaging and Destroying Structures
 10.04 Protests and Appeals
 10.05 Supply and Purchasing
  10.05.010 Employee Reimbursements
 
Chapter 11 — Statewide Equipment Fleet
 11.01 General Administration
  11.01.001 Records Maintenance
  11.01.002 Conflict of Interest
  11.01.020 Vehicle Files
  11.01.021 Records Retention
  11.01.030 SEF Agency Billing Guidelines
  11.01.031 New Equipment Warranty Recovery
  11.01.040 Work Order Procedures
  11.01.050 Automated Equipment Management System (EMS)
 11.02 HEWCF Management
  11.02.001 HEWCF Management
  11.02.002 Federal Rates for Equipment
  11.02.010 Fund Financial Statements
  11.02.011 SEF Monthly Financial Statements
  11.02.012 SEF Cash Flow Reports
  11.02.020 SEF HEWCF Rate Development
  11.02.023 Correction and Adjustment to Rates
 11.03 SEF Procurement
  11.03.001 Procurement of Vehicles & Equipment
  11.03.002 Repair Parts, Warehousing, Purchasing, & Inventory Control
  11.03.003 Use of Recycled Products
  11.03.009 Acquisition of Excess Federal Property
  11.03.010 SEF Procurement Procedures
  11.03.012 Pre-Bid Meeting & Formal Spec. Workshop
  11.03.018 Determination of Materiality
  11.03.020 SEF Parts & Parts Warehouse Management
  11.03.021 Physical Inventory Procedures
  11.03.022 SEF Billing for M&O Bulk Fuel
  11.03.023 SEF Tool Control
 11.04 Equipment Use, Care, and Maintenance
  11.04.001 Authorized Use of State Equipment
  11.04.002 Training of Operators & Mechanics
  11.04.003 Prevention of Damage or Abuse to State Owned Equipment
  11.04.004 Maintenance of State Owned Equipment
  11.04.009 Inventory Management of SEF Assets
  11.04.010 Use and Storage of State Vehicles and Equipment
  11.04.011 Equipment Utilization
  11.04.012 Equipment Downtime Reporting
  11.04.015 SEF Ignition Interlock Devices
  11.04.019 Equipment Capitalization
  11.04.020 Equipment Damage Prevention & Control (Backcharge procedures for equipment damage, abuse, and negligence)
  11.04.022 Wet Rental
  11.04.023 Tires, Wheels, and Chains
  11.04.030 Equipment Maintenance
  11.04.031 Preventive Maintenance
 11.05 Equipment Assignment, Replacement, and Disposal
  11.05.001 Equipment Replacement Criteria
  11.05.002 Equipment Disposal
  11.05.011 Receiving Assets
  11.05.012 Assignment of Assets
  11.05.013 Definition of Equipment Status
  11.05.014 Rental Pool Vehicles and Equipment
  11.05.020 Equipment Replacement
  11.05.022 Equipment Credits
  11.05.030 SEF Light Duty Vehicle Leasing
  11.05.040 Vehicle Disposal
 11.06 Safety and Environment
  11.06.001 Equipment and Shop Safety
  11.06.010 Shop Safety
  11.06.020 Equipment Safety
  11.06.021 Deadlining Unsafe Equipment
 
Chapter 12 — Alaska Highway Safety Office
 12.01 Delegation of Authority
  12.01.010 Delegation of Signature Authority
 12.02 Federal Highway Safety Plan and Grant Administration
  12.02.010 Highway Safety Performance Plan Development
  12.02.020 Grant Selection
  12.02.030 Grant Development
  12.02.040 Match Requirements
  12.02.050 Prior Federal Approval of Equipment Purchases of $5,000 or more in value
  12.02.060 Equipment Identification, Inventory and Tracking
  12.02.070 Monitoring and Procedure
 12.03 Federal Grant Fiscal Requirements
  12.03.010 Grant Application to Fund Highway Safety Office
  12.03.020 Third Party Billing Procedure
  12.03.030 Submission of Federal Reimbursement
  12.03.040 Federal A-133 Single Audit Requirements
  12.03.050 Closeout of Federal Grant Year