Policy and Procedures
Welcome to the DOT&PF Policy and Procedures (P&P) web site
Listed below are all currently available department policies and procedures.
You may notice that there are some documents appearing to be duplicated. Some subjects have separate policy documents from procedure documents. These are currently being randomly selected for review and update and will be combined into one document so there will no longer be a need for separate Policy Manuals and separate Procedure manuals.
The current versions of the various documents have been recreated as exact as possible.
UPDATED 05/22/2013
Questions? 
dot.pnp.contact@alaska.gov
Chapter 01 — Office of the Commissioner
01.01 Delegations Of Authority
- 01.01.010 General Policy
- 01.01.020 Program Funding and Budget Approvals
- 01.01.030 Administrative Actions
- 01.01.040 Organization and Personnel
- 01.01.050 Contracting Authority
- 01.01.060 Real Property
- 01.01.070 Interagency Action
- 01.01.080 Correspondence and Information Dissemination
01.02 External Civil Rights
01.03 Interagency/Intra-Agency Actions
- 01.03.010 Government-to-Government Relations with the Federally-Recognized Tribes of Alaska
- 01.03.011 Construction & Maintenance Policy & Objectives for Operations Requiring Federal and/or State Permit
- 01.03.011 Project Development and Maintenance Environmental Review Procedures
- 01.03.020 Scenic Byways Program (replaced by 09.03.060)
- 01.03.030 DOT&PF/FAA Joint Use of DOT&PF Rural Airport Buildings
- 01.03.040 Public Involvement and Agency Coordination
- 01.03.060 Rural Airport Lease Application Review Process
01.04 Internal Review
- 01.04.010 Office of Internal Review
- 01.04.020 Internal Audits
- 01.04.030 External Audits
- 01.04.040 Audits of Utility Relocation Agreements
Chapter 02 — Administration
02.01 General Administration
- 02.01.010 Policies and Procedures
- 02.01.011 Outside Employment
- 02.01.012 Safety Manual
- 02.01.013 Accident/Incident Review Committees
- 02.01.015 Office Hours
- 02.01.017 Performance Electronic Tracking System (PETS)
- 02.01.020 Employee Conduct
- 02.01.023 Theft of State Property, Funds, and Equipment
- 02.01.025 Employee Safety Incentive Award Program
- 02.01.030 Use of Privately Owned Aircraft
- 02.01.040 Department-Paid Memberships in Professional Organization
- 02.01.050 Use of State Telephones, Fax Machines, Computers & Other Office Technologies
- 02.01.060 Department Smoking Policy
- 02.01.070 Identification Cards
- 02.01.080 Notary Public Services
- 02.01.090 Approved Absences for Service on State Boards, Commissions, and Similar Bodies
02.02 Correspondence and Communications
Template: State of Alaska Letterhead02.03 Information Systems
- 02.03.010 Computer Procurement Approval Procedures
- 02.03.020 Information Management Planning Policy
- 02.03.020 Information Management Planning Procedure
- 02.03.030 Computer Networking Policy
- 02.03.030 Computer Networking LAN Approval
02.04 Workforce Excellence
Chapter 03 — Alaska International Airport System
03.01 General Administration
- 03.01.010 Establishment of Lease Application Review Committee (Policy)
- 03.01.010 Lease Application Review - Anchorage International Airport (AIA) (Procedure)
- 03.01.011 Lease Application Review - Fairbanks International Airport (FIA) (Procedure)
- 03.01.020 AIAS Rates and Fees Policy
- 03.01.030 AIAS Policy Development (Procedure)
03.02 Budget and Finance
03.03 Maintenance
03.04 Personnel Administration
03.05 Procurement and Property
Chapter 04 — Alaska Marine Highway System
04.01 General Administration
- 04.01.020 Refusal of Passage on AMHS Vessels (Policy)
- 04.01.020 Refusal of Passage on AMHS Vessels (Procedure)
- 04.01.021 Restraint of Passengers/Use of Force (Policy)
- 04.01.021 Restraint of Passengers/Use of Force (Procedure)
- 04.01.030 Wheelchair Vans
04.02 Budget and Finance
04.03 Maintenance
04.04 Personnel Administration
- 04.04.010 Major Vessel Incidents (effective April 15, 2003)
- 04.04.011 Operational and Reporting Procedures for Major Vessel Incidents
- 04.04.022 AMHS Medical Emergency Notification
- 04.04.030 Employee/Passenger Relationships Aboard AMHS Vessels
04.05 Procurement and Property
Chapter 05 — Design and Construction
05.01 General Design and Construction
- 05.01.011 Engineer-In-Training Program
- 05.01.030 Value Engineering Program
- 05.01.050 Concurrent Review of Construction Projects
- 05.01.060 Salvaged Material from Design, Construction, and Maintenance Projects
05.02 Buildings
05.03 Environmental Policies
05.04 Harbors
05.05 Highways
- 05.05.010 Traffic Control Devices
- 05.05.015 Highway Work Zone Safety and Mobility
- 05.05.020 Establishment of Speed Limits and Zones
- 05.05.030 Beautification of the Highway Right of Way
05.06 ROW Acquisition, Management and Relocation
- 05.06.010 Highway Right of Way Management Policy
- 05.06.020 Encroachment Control
- 05.06.030 Facilities Site Acquisition
05.07 State Operated Rural Airports
- 05.07.020 Rural Airport Runway Distance To Go Signs
- 05.07.030 Rural Airport Wind Indicator Devices
- 05.07.040 Rural Airport Visual Vertical Approach Slope Indicator Devices and Automated Weather Stations
- 05.07.050 Section Communication with Statewide and Rural Aviation Leasing
Chapter 06 — Finance
06.01 Expenditures
- 06.01.001 Expenditure and Revenue Activity Occurring After a Project is Closed
- 06.01.002 In-Kind Match
- 06.01.003 Cost Accounting for Employees Paid with Capital Receipts
- 06.01.004 Allocating Expenditures to Federal and/or Other Funds
- 06.01.010 Contractor Payment Policy
- 06.01.020 Petty Cash Fund
06.02 Financial Reporting
- 06.02.001 Financial Reporting Structures in AKSAS
- 06.02.002 Storage of AKSAS Financial Transaction Records
- 06.02.012 Federal Ineligible Notification
06.03 Highway Working Capital Fund
06.04 Revenues
- 06.04.001 Expenditure and Revenue Activity Occurring After a Project is Closed
- 06.04.002 Collection for Damage to State Highways, Vehicles, and Equipment Caused by the Public
- 06.04.003 Questioned and Disallowed Expenditures on Federal Projects
- 06.04.010 Credit Card Policy
- 06.04.020 Revenue Collections and Bad Debt Write-Off
- 06.04.030 Extension of Credit for Rural Airports
- 06.04.040 Fees for Copying Public Records
Chapter 07 — Maintenance and Operations
07.01 General Maintenance and Operations
07.02 Buildings
Form: State Housing Condition Inspection Record07.03 Environmental Policies
07.04 Harbors
07.05 Highways
- 07.05.010 Adopt-A-Highway Program
- 07.05.020 Highway Pavement Maintenance and Rehabilitation Policy
- 07.05.020 Highway Pavement Maintenance and Rehabilitation Procedure
- 07.05.030 Implementation of Seasonal Highway Weight Restrictions
- 07.05.060 Bridges with Critical Deficiencies - Policy
- 07.05.060 Bridges with Critical Deficiencies - Procedure
- 07.05.070 State Highway System Closure and Chain Reaction Accident Reporting
- 07.05.080 Preventive Maintenance Force Account Projects
- 07.05.090 Expanding Seasonal Maintenance and Operations to Year-Round
- 07.05.095 Acquisition of Right-of-Way for the Purpose of Management and/or Maintenance
07.06 State Operated Rural Airports
- 07.06.010 Expanded Airport Service
- 07.06.020 Rural Airport Policy On Airport Material Sites (Use by Airport Tenant)
- 07.06.030 Rural Airport Wind Indicator Devices
- 07.06.040 Rural Airport Visual Vertical Approach Slope Indicator Devices and Automated Weather Stations
- 07.06.060 Maintenance and Operations Rural Airport Enforcement of 17 AAC 45 Leasing Regulations and Lease/Permit Agreement Provisions
07.07 Truck Regulations
07.08 Utilities
Chapter 08 — Personnel Administration
08.01 Payroll
08.02 Personnel
- 08.02.010 Loss of Driver's License
- 08.02.011 Drug and Alcohol Prohibited Conduct, Testing, and Disciplinary Action for Employees Required to Obtain, Hold, or Use Commercial Driver Licenses
- 08.02.016 Criminal History Records Check For SIDA
- 08.02.021 Nonpermanent Positions in the Classified and Partially Exempt Services
- 08.02.022 Appointment of More Than One Employee to The Same Position (PCN)
- 08.02.023 Grievances - Written Responses
- 08.02.025 Employee Discipline
- 08.02.030 Voluntary Leave Without Pay While Retaining Accrued Leave
- 08.02.033 Affirmative Action Plan Overview
- 08.02.034 Hiring for Classified Positions in Ranges 16 and Above
- 08.02.037 Authorization for Overtime
- 08.02.040 Acting in a Position at a Higher Range
Attachment A: Approval to Act in a Position at a Higher Range- Attachment B: Delegation of Authority Memo
- 08.02.060 Approval to Fill Classified Positions
- 08.02.070 Nepotism and Ethics
08.03 Safety
08.04 Training
- 08.04.010 Training (replaced by 02.04.010)
Chapter 09 — Planning, Budget and Research
09.01 Capital Budget
- 09.01.010 Guidelines for Identifying New Capital Improvement Projects
- 09.01.030 Disposition of Capital Project Appropriations More Than Ten Years Old (effective September 10, 1999)
- 09.01.040 Local Match for CIP (effective 07/01/2005)
- 09.01.060 Policy for Federal Contingency and Emergency Funds
09.02 Operating Budget
09.03 Planning
- 09.03.030 Federal Transit Administration Grant Management Policy
- 09.03.040 Functional Classification of Roads, Streets, Land, Marine Highways (replaced by 09.03.060)
- 09.03.060 Roadway Designations
09.04 Statewide Research
Chapter 10 — Procurement and Property
10.01 General Procurement
- 10.01.010 Procurement Authority From The Department of Administration
- 10.01.011 Small Procurements
- 10.01.021 Requesting Commodities, Services, Materials, Parts and Equipment; Filling Request
- 10.01.022 Unauthorized Expenditures/Purchases
- 10.01.027 One Card Purchasing Delegation
- 10.01.030 Procurement - Receiving
- 10.01.040 Alternate Procurements - Procedure
10.02 Contracting
- 10.02.010 Construction Related Professional Services (Policy)
- 10.02.011 Bid Openings
- 10.02.012 Force Account Construction
- 10.02.013 The Public Interest Finding
- 10.02.014 Public Notice for Construction Related Competitive Procurements
- 10.02.017 Cancellation of a Solicitation and Rejection of all Bids or Proposals Procurements
- 10.02.020 Requesting Design/Build Procurement Approval
- 10.02.021 Construction Contracting Warrant System
- 10.02.023 Investigating Suspected Procurement Code Infractions
- 10.02.030 Fees for Plans and Specifications
- 10.02.040 Confidential Estimates
- 10.02.050 Specifying of Brand Name Products
- 10.02.060 Foreign Outsourcing in State Contracts for Services
10.03 Controlled Property, Inventory and Fixed Assets
- 10.03.010 Procurement, Maintenance, and Control of Surveying Instruments - Policy
- 10.03.010 Property Control - Procedure
- 10.03.020 Supplies Inventories
- 10.03.021 Annual Warehouse Physical Inventory
- 10.03.022 Disposition of Supply Inventory Items
- 10.03.030 Salvaging and Destroying Structures
10.04 Protests and Appeals
10.05 Supply and Purchasing
Chapter 11 — Statewide Equipment Fleet
11.01 General Administration
- 11.01.001 Records Maintenance
- 11.01.002 Conflict of Interest
- 11.01.020 Vehicle Files
- 11.01.021 Records Retention
- 11.01.030 SEF Agency Billing Guidelines
- 11.01.031 New Equipment Warranty Recovery
- 11.01.040 Work Order Procedures
- 11.01.050 Automated Equipment Management System (EMS)
11.02 HEWCF Management
- 11.02.001 HEWCF Management
- 11.02.002 Federal Rates for Equipment
- 11.02.010 Fund Financial Statements
- 11.02.011 SEF Monthly Financial Statements
- 11.02.012 SEF Cash Flow Reports
- 11.02.020 SEF HEWCF Rate Development
- 11.02.023 Correction and Adjustment to Rates
11.03 SEF Procurement
- 11.03.001 Procurement of Vehicles & Equipment
- 11.03.002 Repair Parts, Warehousing, Purchasing, & Inventory Control
- 11.03.003 Use of Recycled Products
- 11.03.009 Acquisition of Excess Federal Property
- 11.03.010 SEF Procurement Procedures
- 11.03.012 Pre-Bid Meeting & Formal Spec. Workshop
- 11.03.018 Determination of Materiality
- 11.03.020 SEF Parts & Parts Warehouse Management
- 11.03.021 Physical Inventory Procedures
- 11.03.022 SEF Billing for M&O Bulk Fuel
- 11.03.023 SEF Tool Control
11.04 Equipment Use, Care, and Maintenance
- 11.04.001 Authorized Use of State Equipment
- 11.04.002 Training of Operators & Mechanics
- 11.04.003 Prevention of Damage or Abuse to State Owned Equipment
- 11.04.004 Maintenance of State Owned Equipment
- 11.04.009 Inventory Management of SEF Assets
- 11.04.010 Use and Storage of State Vehicles and Equipment
Attachment A - Flow Chart – Driving State Vehicles Home Has Tax Consequences for Employees
Attachment B - Employee Personal Use Commuting Log- Attachment C - Quarterly Department Take Home Vehicle Report
- Attachment D - Required Format, Take Home Vehicle Approval
- Attachment E - Daily Inspection Checklist
- 11.04.011 Equipment Utilization
- 11.04.012 Equipment Downtime Reporting
- 11.04.015 SEF Ignition Interlock Devices
- 11.04.019 Equipment Capitalization
- 11.04.020 Equipment Damage Prevention & Control (Backcharge procedures for equipment damage, abuse, and negligence)
- 11.04.022 Wet Rental
- 11.04.023 Tires, Wheels, and Chains
- 11.04.030 Equipment Maintenance
- 11.04.031 Preventive Maintenance
11.05 Equipment Assignment, Replacement, and Disposal
- 11.05.001 Equipment Replacement Criteria
- 11.05.002 Equipment Disposal
- 11.05.011 Receiving Equipment and Vehicle Assets
- 11.05.012 Assignment of Assets
- 11.05.013 Definition of Equipment Status
- 11.05.014 Rental Pool Vehicles and Equipment
- 11.05.020 Equipment Replacement
- 11.05.022 Equipment Credits
- 11.05.030 SEF Light Duty Vehicle Leasing
- 11.05.040 Vehicle Disposal
11.06 Safety and Environment
- 11.06.001 Equipment and Shop Safety
- 11.06.010 Shop Safety
- 11.06.020 Equipment Safety
- 11.06.021 Deadlining Unsafe Equipment
Chapter 12 — Alaska Highway Safety Office
12.01 Delegation of Authority
12.02 Federal Highway Safety Plan and Grant Administration
- 12.02.010 Highway Safety Performance Plan Development
- 12.02.020 Grant Selection
- 12.02.030 Grant Development
- 12.02.040 Match Requirements
- 12.02.050 Prior Federal Approval of Equipment Purchases of $5,000 or more in value
- 12.02.060 Equipment Identification, Inventory and Tracking
- 12.02.070 Monitoring and Procedure
12.03 Federal Grant Fiscal Requirements
Policy & Procedures
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Check out the list of P&Ps that are still valid and in the process of being revised.
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