You may notice that there are some documents
appearing to be duplicated. Some subjects have separate
policy documents from procedure documents. These are
currently being randomly selected for review and update
and will be combined into one document so there will
no longer be a need for separate Policy Manuals and
separate Procedure manuals.
The current versions of the various documents
have been recreated as exact as possible.
• Table of Contents
• Subject List |
| |
| Chapter
01 — Office of the Commissioner |
| 01.01
Delegations Of Authority |
|
01.01.010 General Policy |
| 01.01.020 Program Funding and Budget Approvals |
| 01.01.030 Administrative Actions |
| 01.01.040 Organization and Personnel |
| 01.01.050 Contracting Authority |
| 01.01.060 Real Property |
| 01.01.070 Interagency Action |
| 01.01.080 Correspondence and Information Dissemination |
| 01.02
External Civil Rights |
| |
01.02.010 Civil Rights |
| |
01.02.020 Non Discrimination in Transportation |
| 01.03
Interagency/Intra-Agency Actions |
| |
01.03.010 Government-to-Government Relations with the
Federally-Recognized Tribes of Alaska |
| |
01.03.011 Construction & Maintenance Policy &
Objectives for Operations Requiring Federal
and/or State Permit |
| |
01.03.011 Project Development and Maintenance Environmental
Review Procedures |
| |
01.03.020 Scenic Byways Program |
| |
01.03.030 DOT&PF/FAA Joint Use of DOT&PF Rural
Airport Buildings |
| |
01.03.040 Public Involvement and Agency Coordination |
| |
01.03.060 Rural Airport Lease Application Review Process |
| 01.04
Internal Review |
| |
01.04.010 Office of Internal Review |
| |
01.04.020 Internal Audits |
| |
01.04.030 External Audits |
| |
01.04.040 Audits of Utility Relocation Agreements |
|
| Chapter
02 — Administration |
| 02.01
General Administration |
| |
02.01.010 Policies
and Procedures |
| |
02.01.011 Outside Employment |
| |
02.01.012 Safety Manual |
| |
02.01.013 Accident/Incident Review Committees |
| |
02.01.015 Office Hours |
| |
02.01.017 Performance Electronic Tracking System (PETS) |
| |
02.01.020 Employee Conduct |
| |
02.01.023 Theft of State Property, Funds, and
Equipment |
| |
02.01.025 Employee Safety Incentive Award Program |
| |
02.01.030 Use of Privately Owned Aircraft |
| |
02.01.040 Department-Paid Memberships in Professional
Organization |
| |
02.01.050 Use of State Telephones, Fax Machines, Computers
& Other Office Technologies |
| |
02.01.060 Department Smoking Policy |
| |
02.01.070 Identification Cards |
| |
02.01.080 Notary Public Services |
| |
02.01.090 Approved Absences for Service on State Boards,
Commissions, and Similar Bodies |
| 02.02
Correspondence and Communications |
| |
02.02.010 Media Communications |
| |
02.02.020 Correspondence Procedures |
| 02.03
Information Systems |
| |
02.03.010 Computer Procurement Approval Procedures |
| |
02.03.020 Information Management Planning Policy |
| |
02.03.020 Information Management Planning Procedure |
| |
02.03.030 Computer Networking Policy |
| |
02.03.030 Computer Networking LAN Approval |
| 02.04 Workforce Excellence |
| |
02.04.050 Mentorship program Policy |
| |
|
| Chapter
03 — Alaska International Airport
System |
| 03.01
General Administration |
| |
03.01.010 Establishment of Lease Application Review
Committee (Policy) |
| |
03.01.010 Lease Application Review - Anchorage International
Airport (AIA) (Procedure) |
| |
03.01.011 Lease Application Review - Fairbanks International
Airport (FIA) (Procedure) |
| |
03.01.020 AIAS Rates and Fees Policy |
| |
03.01.030 AIAS Policy Development (Procedure) |
| 03.02
Budget and Finance |
| 03.03
Maintenance |
| |
03.03.010 Installation and Maintenance Responsibility
of Oil/Water Separators |
| 03.04
Personnel Administration |
| 03.05
Procurement and Property |
| |
|
| Chapter
04 — Alaska Marine Highway System |
| 04.01
General Administration |
| |
04.01.020 Refusal of Passage on AMHS Vessels (Policy) |
| |
04.01.020 Refusal of Passage on AMHS Vessels (Procedure) |
| |
04.01.021 Restraint of Passengers/Use of Force (Policy) |
| |
04.01.021 Restraint of Passengers/Use of Force (Procedure) |
| |
04.01.030 Wheelchair Vans |
| 04.02
Budget and Finance |
| |
04.02.010 AMHS Credit and Collection Policy |
| |
04.02.020 Vessel Ticket and Field Warrant Stock |
| 04.03
Maintenance |
| 04.04
Personnel Administration |
| |
04.04.010 Major Vessel Incidents (effective April 15,
2003) |
| |
04.04.011 Operational and Reporting Procedures for Major
Vessel Incidents |
| |
04.04.022 AMHS Medical Emergency Notification |
| |
04.04.030 Employee/Passenger Relationships Aboard AMHS
Vessels |
| 04.05
Procurement and Property |
| |
04.05.010 AMHS Computer Network Policy |
| |
|
| Chapter
05 — Design and Construction |
| 05.01
General Design and Construction |
| |
05.01.011 Engineer-In-Training Program |
| |
05.01.030 Value Engineering Program (Policy) |
| |
05.01.030 Value Engineering Program (Procedure) |
| |
05.01.050 Concurrent Review of Construction Projects |
| 05.02
Buildings |
| |
05.02.010 Procurement of Artwork for Public Buildings
and Facillities |
| 05.03 Environmental Policies |
| 05.04
Harbors |
| 05.05
Highways |
| |
05.05.010 Traffic Control Devices |
| |
05.05.015 Highway Work Zone Safety and Mobility |
| |
05.05.020 Establishment of Speed Limits and Zones |
| |
05.05.030 Beautification of the Highway Right of Way |
| 05.06
ROW Acquisition, Management and Relocation |
| |
05.06.010 Highway Right of Way Management Policy |
| |
05.06.020 Encroachment Control |
| |
05.06.030 Facilities Site Acquisition |
| 05.07
State Operated Rural Airports |
| |
05.07.020 Rural Airport Runway Distance To Go Signs |
| |
05.07.030 Rural Airport Wind Indicator Devices |
| |
05.07.040 Rural Airport Visual Vertical Approach Slope
Indicator Devices and Automated Weather Stations |
| |
05.07.050 Section Communication with Statewide and Rural
Aviation Leasing |
| |
|
| Chapter
06 — Finance |
| 06.01
Expenditures |
| |
06.01.001 Expenditure and Revenue Activity
Occurring After a Project is Closed |
| |
06.01.002 In-Kind Match |
| |
06.01.003 Cost Accounting for Employees Paid with Capital
Receipts |
| |
06.01.004 Allocating Expenditures to Federal and/or
Other Funds |
| |
06.01.010 Contractor Payment Policy |
| |
06.01.020 Petty Cash Fund |
| 06.02
Financial Reporting |
| |
06.02.001 Financial Reporting Structures in AKSAS |
| |
06.02.002 Storage of AKSAS Financial Transaction Records |
| |
06.02.012 Federal Ineligible Notification |
| 06.03
Highway Working Capital Fund |
| 06.04
Revenues |
| |
06.04.001 Expenditure and Revenue Activity
Occurring After a Project is Closed |
| |
06.04.002 Collection for Damage to State Highways, Vehicles,
and Equipment Caused by the Public |
| |
06.04.003 Questioned and Disallowed Expenditures on
Federal Projects |
| |
06.04.010 Credit Card Policy |
| |
06.04.020 Revenue Collections and Bad Debt Write-Off |
| |
06.04.030 Extension of Credit for Rural Airports |
| |
06.04.040 Fees for Copying Public Records |
| |
|
| Chapter
07 — Maintenance and Operations |
| 07.01
General Maintenance and Operations |
| |
07.01.010 Commercial Drivers Licenses |
| |
07.01.030 Ordering of Bulk Fuel |
| 07.02
Buildings |
| |
07.02.010 Employee Housing |
| |
|
| 07.03
Environmental Policies |
| 07.04
Harbors |
| 07.05
Highways |
| |
07.05.010 Adopt-A-Highway Program |
| |
07.05.020 Highway Pavement Maintenance and Rehabilitation
Policy |
| |
07.05.020 Highway Pavement Maintenance and Rehabilitation
Procedure |
| |
07.05.030 Implementation of Seasonal Highway Weight
Restrictions |
| |
07.05.060 Bridges with Critical Deficiencies - Policy |
| |
07.05.060 Bridges with Critical Deficiencies - Procedure |
| |
07.05.070 State Highway System Closure and Chain Reaction
Accident Reporting |
| |
07.05.080 Preventive Maintenance Force Account Projects |
| 07.06
State Operated Rural Airports |
| |
07.06.010 Expanded Airport Service |
| |
07.06.020 Rural Airport Policy On Airport Material Sites
(Use by Airport Tenant) |
| |
07.06.030 Rural Airport Wind Indicator Devices |
| |
07.06.040 Rural Airport Visual Vertical Approach Slope
Indicator Devices and Automated Weather Stations |
| 07.07
Truck Regulations |
| 07.08
Utilities |
| |
07.08.010 Administration and Accommodation of Utilities |
| |
07.08.020 Utility Permit Fees |
| |
|
| Chapter
08 — Personnel Administration |
| 08.01
Payroll |
| 08.02
Personnel |
| |
08.02.010 Loss of Driver's License |
| |
08.02.011 Drug and Alcohol Prohibited Conduct, Testing,
and Disciplinary Action for Employees Required
to Obtain, Hold, or Use Commercial Driver
Licenses
|
| |
08.02.016 Criminal History Records Check For SIDA |
| |
08.02.021 Nonpermanent Positions in the Classified and
Partially Exempt Services |
| |
08.02.022 Appointment of More Than One Employee to The
Same Position (PCN) |
| |
08.02.023 Grievances - Written Responses |
| |
08.02.025 Employee Discipline |
| |
08.02.030 Voluntary Leave Without Pay While Retaining Accrued Leave |
| |
08.02.033 Affirmative Action Plan Overview |
| |
08.02.034 Hiring for Classified Positions in Ranges
16 and Above |
| |
08.02.037 Authorization for Overtime |
| |
08.02.040 Acting in a Position at a Higher Range
|
| |
08.02.050 Employee Transfers |
| |
08.02.060 Approval to Fill Classified Positions
|
| |
08.02.070 Nepotism and Ethics |
| 08.03
Safety |
| |
08.03.020 Equipment Operator Hours of Operation |
| 08.04
Training |
| |
08.04.010 Training |
| |
|
| Chapter
09 — Planning, Budget and Research |
| 09.01
Capital Budget |
| |
09.01.010 Guidelines for Identifying New Capital Improvement
Projects |
| |
09.01.030 Disposition of Capital Project Appropriations
More Than Ten Years Old (effective September
10, 1999) |
| |
09.01.040 Local Match for CIP (effective
07/01/2005) |
| |
09.01.060 Policy for Federal Contingency and Emergency
Funds |
| 09.02
Operating Budget |
| 09.03
Planning |
| |
09.03.030 Federal Transit Administration Grant Management
Policy |
| |
09.03.040 Functional Classification of Roads, Streets,
Land, Marine Highways |
| 09.04
Statewide Research |
| |
|
| Chapter
10 — Procurement and Property |
| 10.01
General Procurement |
| |
10.01.010 Procurement Authority From The Department
of Administration |
| |
10.01.011 Small Procurements |
| |
10.01.021 Requesting Commodities, Services, Materials,
Parts and Equipment; Filling Request |
| |
10.01.022 Unauthorized Expenditures/Purchases |
| |
10.01.027 One Card Purchasing Delegation
|
| |
10.01.030 Procurement - Receiving |
| |
10.01.040 Alternate Procurements - Procedure |
| 10.02
Contracting |
| |
10.02.010 Construction Related Professional Services
(Policy) |
| |
10.02.011 Bid Openings |
| |
10.02.012 Force Account Construction |
| |
10.02.013 The Public Interest Finding |
| |
10.02.014 Public Notice for Construction Related Competitive
Procurements |
| |
10.02.017 Cancellation of a Solicitation and Rejection of all Bids or Proposals
Procurements |
| |
10.02.020 Requesting Design/Build Procurement Approval |
| |
10.02.021 Construction Contracting Warrant System |
| |
10.02.023 Investigating Suspected Procurement Code Infractions |
| |
10.02.030 Fees for Plans and Specifications |
| |
10.02.040 Confidential Estimates |
| |
10.02.050 Specifying of Brand Name Products |
| 10.03
Controlled Property, Inventory and Fixed Assets |
| |
10.03.010 Procurement, Maintenance, and Control
of Surveying Instruments - Policy |
| |
10.03.010 Property Control - Procedure |
| |
10.03.020 Supplies Inventories |
| |
10.03.021 Annual Warehouse Physical Inventory |
| |
10.03.022 Disposition of Supply Inventory Items |
| |
10.03.030 Salvaging and Destroying Structures |
| 10.04
Protests and Appeals |
| 10.05
Supply and Purchasing |
| |
10.05.010 Employee Reimbursements |
| |
|
| Chapter
11 — Statewide Equipment Fleet |
| 11.01
General Administration |
| |
11.01.001 Records Maintenance |
| |
11.01.002 Conflict of Interest |
| |
11.01.020 Vehicle Files |
| |
11.01.021 Records Retention |
| |
11.01.030 SEF Agency Billing Guidelines
|
| |
11.01.031 New Equipment Warranty Recovery |
| |
11.01.040 Work Order Procedures |
| |
11.01.050 Automated Equipment Management System (EMS) |
| 11.02
HEWCF Management |
| |
11.02.001 HEWCF Management |
| |
11.02.002 Federal Rates for Equipment |
| |
11.02.010 Fund Financial Statements |
| |
11.02.011 SEF Monthly Financial Statements |
| |
11.02.012 SEF Cash Flow Reports |
| |
11.02.020 SEF HEWCF Rate Development |
| |
11.02.023 Correction and Adjustment to Rates |
| 11.03
SEF Procurement |
| |
11.03.001 Procurement of Vehicles & Equipment |
| |
11.03.002 Repair Parts, Warehousing, Purchasing, &
Inventory Control |
| |
11.03.003 Use of Recycled Products |
| |
11.03.009 Acquisition of Excess Federal Property |
| |
11.03.010 SEF Procurement Procedures |
| |
11.03.012 Pre-Bid Meeting & Formal Spec. Workshop |
| |
11.03.018 Determination of Materiality |
| |
11.03.020 SEF Parts & Parts Warehouse Management |
| |
11.03.021 Physical Inventory Procedures |
| |
11.03.022 SEF Billing for M&O Bulk Fuel |
| |
11.03.023 SEF Tool Control |
| 11.04
Equipment Use, Care, and Maintenance |
| |
11.04.001 Authorized Use of State Equipment |
| |
11.04.002 Training of Operators & Mechanics |
| |
11.04.003 Prevention of Damage or Abuse to State Owned
Equipment |
| |
11.04.004 Maintenance of State Owned Equipment |
| |
11.04.009 Inventory Management of SEF Assets |
| |
11.04.010 Use and Storage of State Vehicles and Equipment
|
| |
11.04.011 Equipment Utilization |
| |
11.04.012 Equipment Downtime Reporting |
| |
11.04.015 SEF Ignition Interlock Devices |
| |
11.04.019 Equipment Capitalization |
| |
11.04.020 Equipment Damage Prevention & Control
(Backcharge procedures for equipment damage,
abuse, and negligence) |
| |
11.04.022 Wet Rental |
| |
11.04.023 Tires, Wheels, and Chains |
| |
11.04.030 Equipment Maintenance |
| |
11.04.031 Preventive Maintenance |
| 11.05
Equipment Assignment, Replacement, and Disposal |
| |
11.05.001 Equipment Replacement Criteria |
| |
11.05.002 Equipment Disposal |
| |
11.05.011 Receiving Assets
|
| |
11.05.012 Assignment of Assets
|
| |
11.05.013 Definition of Equipment Status |
| |
11.05.014 Rental Pool Vehicles and Equipment |
| |
11.05.020 Equipment Replacement |
| |
11.05.022 Equipment Credits |
| |
11.05.030 SEF Light Duty Vehicle Leasing |
| |
11.05.040 Vehicle Disposal |
| 11.06
Safety and Environment |
| |
11.06.001 Equipment and Shop Safety |
| |
11.06.010 Shop Safety |
| |
11.06.020 Equipment Safety |
| |
11.06.021 Deadlining Unsafe Equipment |
| |
|
| Chapter
12 — Alaska Highway Safety Office |
| 12.01
Delegation of Authority |
| |
12.01.010 Delegation of Signature Authority |
| 12.02
Federal Highway Safety Plan and Grant Administration |
| |
12.02.010 Highway Safety Performance Plan Development |
| |
12.02.020 Grant Selection |
| |
12.02.030 Grant Development |
| |
12.02.040 Match Requirements |
| |
12.02.050 Prior Federal Approval of Equipment Purchases
of $5,000 or more in value |
| |
12.02.060 Equipment Identification, Inventory and Tracking |
| |
12.02.070 Monitoring and Procedure |
| 12.03
Federal Grant Fiscal Requirements |
| |
12.03.010 Grant Application to Fund Highway Safety Office |
| |
12.03.020 Third Party Billing Procedure |
| |
12.03.030 Submission of Federal Reimbursement |
| |
12.03.040 Federal A-133 Single Audit Requirements |
| |
12.03.050 Closeout of Federal Grant Year |
| |
|