Chapter 01 - Office of the Commissioner

01.01 Delegations of Authority

• Policy and Procedure 01.01.010 General Policy
• Attachment:   Policy and Procedure 01.01.010 Attachment - Delegation of Authority Supplement Form
• Policy and Procedure 01.01.020 Program Funding, Budget and Finance
• Policy and Procedure 01.01.030 Administrative Actions
• Policy and Procedure 01.01.040 Organization and Personnel
• Policy and Procedure 01.01.050 Contracting Authority
• Policy and Procedure 01.01.060 Maintenance and Operations
• Policy and Procedure 01.01.080 Correspondence and Information Dissemination
• Policy and Procedure 01.01.090 Design and Construction Engineering
• Policy and Procedure 01.01.095 Measurement Standards and Commercial Vehicle Enforcement

01.02 External Civil Rights

• Policy and Procedure 01.02.020 Non Discrimination in Transportation

01.03 Interagency/Intra-Agency Actions

• Policy and Procedure 01.03.010 Government-to-Government Relations with the Federally-Recognized Tribes of Alaska
• Policy and Procedure 01.03.011 Construction and Maintenance Policy and Objectives for Operations Requiring Federal and/or State Permit
• Policy and Procedure 01.03.011 Project Development and Maintenance Environmental Review Procedures
• Policy and Procedure 01.03.030 DOT&PF/FAA Joint Use of DOT&PF Rural Airport Buildings
• Policy and Procedure 01.03.040 Public Involvement and Agency Coordination
• Policy and Procedure 01.03.060 Rural Airport Lease Application Review Process

01.04 Internal Review

• Policy and Procedure 01.04.010 Office of Internal Review
• Policy and Procedure 01.04.020 Internal Audits
• Policy and Procedure 01.04.030 External Audits
• Policy and Procedure 01.04.040 Audits of Utility Relocation Agreements

Chapter 02 - Administration

02.01 General Administration

• Policy and Procedure 02.01.010 Policies and Procedures
• Policy and Procedure 02.01.011 Outside Employment or Services
• Attachment: Policy and Procedure 02.01.011 Attachment: Ethics Disclosure Form
• Policy and Procedure 02.01.012 Safety Manual
• Policy and Procedure 02.01.013 Accident/Incident Review Committees
• Policy and Procedure 02.01.014 Safe Operation and Response on Active Roadways
• Policy and Procedure 02.01.015 Office Hours
• Policy and Procedure 02.01.017 Performance Electronic Tracking System (PETS)
• Policy and Procedure 02.01.020 Employee Conduct
• Policy and Procedure 02.01.023 Theft of State Property, Funds, and Equipment
• Policy and Procedure 02.01.025 Employee Safety Incentive Award Program
• Policy and Procedure 02.01.030 Use of Privately Owned Aircraft
• Policy and Procedure 02.01.040 Department-Paid Memberships in Professional Organization
• Policy and Procedure 02.01.060 Department Smoking Policy
• Policy and Procedure 02.01.070 Identification Cards
• Attachment: Policy and Procedure 02.01.070 Form: Application for State of Alaska Employee Identification Card
• Policy and Procedure 02.01.080 Notary Public Services
• Policy and Procedure 02.01.090 Approved Absences for Service on State Boards, Commissions, and Similar Bodies
• Policy and Procedure 02.01.110 Vehicle/Equipment Idle Reduction
• Policy and Procedure 02.01.120 Retirement Letters and Awards
• Policy and Procedure 02.01.130 Telework Policy

02.02 Correspondence and Communications

• Policy and Procedure 02.02.010 Media Communications
• Policy and Procedure 02.02.020 Correspondence Procedures
• Attachment:   Policy and Procedure 02.02.020 Template: State of Alaska Letterhead
• Attachment:   Policy and Procedure 02.02.020 Template: State of Alaska Memorandum

02.03 Information Systems

• Policy and Procedure 02.03.010 Computer Procurement Approval Procedures
• Policy and Procedure 02.03.020 Information Management Planning Policy
• Policy and Procedure 02.03.020 Information Management Planning Procedure
• Policy and Procedure 02.03.030 Computer Networking LAN Approval
• Policy and Procedure 02.03.030 Computer Networking Policy
• Policy and Procedure 02.03.040 Data and Information Systems Governance

02.04 Workforce Excellence

• Policy and Procedure 02.04.010 Training
• Attachment: Policy and Procedure 02.04.010 Attachment: Training Request and Reimbursement Agreement Form
• Policy and Procedure 02.04.050 Mentorship program Policy
• Policy and Procedure 02.04.060 Extra Mile Award
• Attachment:   Policy and Procedure 02.04.060 Attachment: Extra Mile Nomination Award Form
• Policy and Procedure 02.04.065 Spirit of One DOT&PF Award
• Attachment:   Policy and Procedure 02.04.065 Attachment: Spirit of One DOT&PF Award Nomination Form
• Policy and Procedure 02.04.070 Employee Recognition Program

Chapter 03 - Alaska International Airport System

03.01 General Administration

• Policy and Procedure 03.01.010 Establishment of Lease Application Review Committee (Policy)
• Policy and Procedure 03.01.010 Lease Application Review - Anchorage International Airport (AIA) (Procedure)
• Policy and Procedure 03.01.011 Lease Application Review - Fairbanks International Airport (FIA) (Procedure)
• Policy and Procedure 03.01.020 AIAS Rates and Fees Policy
• Policy and Procedure 03.01.030 AIAS Policy Development (Procedure)

03.03 Maintenance

• Policy and Procedure 03.03.010 Installation and Maintenance Responsibility of Oil/Water Separators

Chapter 04 - Alaska Marine Highway System

04.01 General Administration

• Policy and Procedure 04.01.020 Refusal of Passage on AMHS Vessels (Policy)
• Policy and Procedure 04.01.020 Refusal of Passage on AMHS Vessels (Procedure)
• Policy and Procedure 04.01.021 Restraint of Passengers/Use of Force (Policy)
• Policy and Procedure 04.01.021 Restraint of Passengers/Use of Force (Procedure)
• Policy and Procedure 04.01.030 Wheelchair Vans
• Policy and Procedure 04.01.035 Movies Shown on AMHS Vessels

04.02 Budget and Finance

• Policy and Procedure 04.02.010 AMHS Credit and Collection Policy
• Policy and Procedure 04.02.020 Vessel Ticket and Field Warrant Stock
• Policy and Procedure 04.02.030 Vessel/Shoreside Change Funds and Check Acceptance

04.04 Personnel Administration

• Policy and Procedure 04.04.010 Major Vessel Incidents (effective April 15, 2003)
• Policy and Procedure 04.04.011 Operational and Reporting Procedures for Major Vessel Incidents
• Policy and Procedure 04.04.020 Vessel Crew Lists
• Attachment:   Policy and Procedure 04.04.020 Attachment: Crew List Format
• Policy and Procedure 04.04.022 AMHS Medical Emergency Notification
• Policy and Procedure 04.04.030 Employee/Passenger Relationships Aboard AMHS Vessels

04.05 Procurement and Property

• Policy and Procedure 04.05.010 AMHS Computer Network Policy

Chapter 05 - Design and Construction

05.01 General Design and Construction

• Policy and Procedure 05.01.011 Engineer-In-Training Program
• Policy and Procedure 05.01.030 Value Engineering Program
• Policy and Procedure 05.01.050 Concurrent Review of Construction Projects
• Policy and Procedure 05.01.060 Salvaged Material from Design, Construction, and Maintenance Projects
• Policy and Procedure 05.01.070 Unmanned Aerial Systems (UAS or drones)

05.02 Buildings

• Policy and Procedure 05.02.010 Procurement of Artwork for Public Buildings and Facillities

05.05 Highways

• Policy and Procedure 05.05.010 Traffic Control Devices
• Policy and Procedure 05.05.015 Highway Work Zone Safety and Mobility
• Policy and Procedure 05.05.020 Establishment of Speed Limits and Zones
• Attachment:   Policy and Procedure 05.05.020 Attachment A - Speed Limit Order
• Attachment:   Policy and Procedure 05.05.020 Attachment B - Temporary Traffic Control Zone Speed Limit Order
• Policy and Procedure 05.05.030 Beautification of the Highway Right of Way
• Policy and Procedure 05.05.050 Divided Highway Corridor

05.06 ROW Acquisition, Management and Relocation

• Policy and Procedure 05.06.010 Highway Right of Way Management Policy
• Policy and Procedure 05.06.020 Encroachment Control
• Policy and Procedure 05.06.030 Facilities Site Acquisition

05.07 State Operated Rural Airports

• Policy and Procedure 05.07.020 Rural Airport Runway Distance To Go Signs
• Policy and Procedure 05.07.030 Rural Airport Wind Indicator Devices
• Policy and Procedure 05.07.040 Rural Airport Visual Vertical Approach Slope Indicator Devices and Automated Weather Stations
• Policy and Procedure 05.07.050 Section Communication with Statewide and Rural Aviation Leasing
• Policy and Procedure 05.07.060 Rural Airport Land Title Change Recommendation Process

Chapter 06 - Finance

06.01 Expenditures

• Policy and Procedure 06.01.001 Expenditure and Revenue Activity Occurring After a Federal Funded Project is Closed
• Policy and Procedure 06.01.002 In-Kind Match
• Policy and Procedure 06.01.003 Cost Accounting for Employees Paid with Capital Receipts
• Policy and Procedure 06.01.004 Allocating Expenditures to Federal and/or Other Funds
• Policy and Procedure 06.01.020 Petty Cash Fund

06.02 Financial Reporting

• Policy and Procedure 06.02.001 Financial Reporting Structures in AKSAS
• Policy and Procedure 06.02.002 Storage of AKSAS Financial Transaction Records
• Policy and Procedure 06.02.012 Federal Ineligible Notification

06.04 Revenues

• Policy and Procedure 06.04.001 Expenditure and Revenue Activity Occurring After a Project is Closed
• Policy and Procedure 06.04.002 Collection for Damage to State Highways, Vehicles, and Equipment Caused by the Public
• Policy and Procedure 06.04.003 Questioned and Disallowed Expenditures on Federal Projects
• Policy and Procedure 06.04.010 Credit Card Policy
• Policy and Procedure 06.04.030 Extension of Credit for Rural Airports
• Policy and Procedure 06.04.040 Fees for Copying Public Records

Chapter 07 - Maintenance and Operations

07.01 General Maintenance and Operations

• Policy and Procedure 07.01.010 Commercial Drivers Licenses

07.02 Buildings

• Policy and Procedure 07.02.010 Employee Housing
• Attachment:   Policy and Procedure 07.02.010 Form: Occupancy Notification and Agreement
• Attachment:   Policy and Procedure 07.02.010 Form: Occupancy Termination Notification
• Attachment: Policy and Procedure 07.02.010 Form: State Housing Condition Inspection Record

07.05 Highways

• Policy and Procedure 07.05.010 Adopt-A-Highway Program
• Policy and Procedure 07.05.020 Highway Pavement Maintenance and Rehabilitation
• Policy and Procedure 07.05.025 Bridge Pavement Maintenance, Rehabilitation and Reconstruction
• Policy and Procedure 07.05.030 Implementation of Seasonal Highway Weight Restrictions
• Policy and Procedure 07.05.060 Bridges with Critical Deficiencies
• Policy and Procedure 07.05.070 State Highway System Closure Reporting
• Policy and Procedure 07.05.080 Preventive Maintenance Force Account Projects
• Policy and Procedure 07.05.090 Expanding Seasonal Maintenance and Operations to Year-Round
• Policy and Procedure 07.05.095 Acquisition of Right-of-Way for the Purpose of Management and/or Maintenance
• Policy and Procedure 07.05.100 Highway Twice Damaged Asset Evaluation

07.06 State Operated Rural Airports

• Policy and Procedure 07.06.010 Expanded Airport Service
• Policy and Procedure 07.06.020 Rural Airport Policy On Airport Material Sites (Use by Airport Tenant)
• Policy and Procedure 07.06.030 Rural Airport Wind Indicator Devices
• Policy and Procedure 07.06.040 Rural Airport Visual Vertical Approach Slope Indicator Devices and Automated Weather Stations
• Policy and Procedure 07.06.050 Aircraft Accident Reporting
• Attachment: Policy and Procedure 07.06.050 Aircraft Accident Report Form
• Policy and Procedure 07.06.060 Maintenance and Operations Rural Airport Enforcement of 17 AAC 45 Leasing Regulations and Lease/Permit Agreement Provisions
• Attachment:   Policy and Procedure 07.06.060 Form: M&O Notice of Violation

07.08 Utilities

• Policy and Procedure 07.08.010 Administration and Accommodation of Utilities
• Policy and Procedure 07.08.020 Utility Permit Fees

Chapter 08 - Personnel Administration

08.02 Personnel

• Policy and Procedure 08.02.010 Loss of Driver's License
• Policy and Procedure 08.02.011 Drug and Alcohol Prohibited Conduct, Testing, and Disciplinary Action for Employees Required to Obtain, Hold, or Use Commercial Driver Licenses
• Attachment:   Policy and Procedure 08.02.011 Attachment C - Release of Information
• Attachment:   Policy and Procedure 08.02.011 Supervisor's Reasonable Suspicion Observation Checklist
• Policy and Procedure 08.02.016 Criminal History Records Check For SIDA
• Policy and Procedure 08.02.021 Nonpermanent Positions in the Classified and Partially Exempt Services
• Policy and Procedure 08.02.022 Appointment of More Than One Employee to The Same Position (PCN)
• Policy and Procedure 08.02.023 Grievances - Written Responses
• Policy and Procedure 08.02.025 Employee Discipline
• Policy and Procedure 08.02.033 Affirmative Action Plan Overview
• Policy and Procedure 08.02.037 Authorization for Overtime
• Policy and Procedure 08.02.040 Acting in a Position at a Higher Range
• Attachment:   Policy and Procedure 08.02.040 Attachment A: Approval to Act in a Position at a Higher Range
• Attachment:   Policy and Procedure 08.02.040 Attachment B: Delegation of Authority Memo
• Policy and Procedure 08.02.070 Nepotism and Ethics

08.03 Safety

• Policy and Procedure 08.03.020 Equipment Operator Hours of Operation

Chapter 09 - Planning, Budget and Research

09.01 Capital Budget

• Policy and Procedure 09.01.010 Guidelines for Identifying New Capital Improvement Projects
• Policy and Procedure 09.01.021 Congressional Earmarks
• Policy and Procedure 09.01.040 Local Match for CIP (effective 07/01/2005)
• Policy and Procedure 09.01.060 Policy for Federal Contingency and Emergency Funds
• Policy and Procedure 09.01.070 Non-Participating Funds
• Policy and Procedure 09.01.090 Match Credits for Federal-aid Highway Early Right-of Way Acquisition
• Policy and Procedure 09.01.100 Match Credits for Off-System Bridges
• Policy and Procedure 09.01.080 Federal-aid Highway Project Obligation

09.03 Planning

• Policy and Procedure 09.03.030 Federal Transit Administration Grant Management Policy
• Policy and Procedure 09.03.050 Naming and Renaming Rural System Airports
• Policy and Procedure 09.03.060 Roadway Designations
• Attachment:   Policy and Procedure 09.03.060 Attachment: Roadway Designation Matrix
• Policy and Procedure 09.03.070 Planning and Environmental Linkages Studies

Chapter 10 - Procurement and Property

10.01 General Procurement

• Policy and Procedure 10.01.010 Procurement Authority From The Department of Administration
• Policy and Procedure 10.01.011 Small Procurements
• Policy and Procedure 10.01.021 Requesting Commodities, Services, Materials, Parts and Equipment; Filling Request
• Policy and Procedure 10.01.022 Unauthorized Expenditures/Purchases
• Attachment: Policy and Procedure 10.01.022 Attachment A: Authorized Personal Protective Clothing and Equipment (PPE)
• Policy and Procedure 10.01.027 One Card Purchasing Delegation
• Attachment: Policy and Procedure 10.01.027 Inappropriate Credit Card Use by State Employees
• Attachment: Policy and Procedure 10.01.027 One Card Purchasing Delegation
• Attachment: Policy and Procedure 10.01.027 Sensitive Items Class Codes
• Policy and Procedure 10.01.030 Procurement - Receiving
• Policy and Procedure 10.01.040 Alternate Procurements
• Attachment: Policy and Procedure 10.01.040 Attachment A: Alternate Procurement Approval Matrix
• Attachment:   Policy and Procedure 10.01.040 Attachment B: Waiver Request Form 25D-026

10.02 Contracting

• Policy and Procedure 10.02.010 Construction Related Professional Services (Policy)
• Policy and Procedure 10.02.011 Bid Openings
• Policy and Procedure 10.02.012 Force Account Construction
• Policy and Procedure 10.02.013 The Public Interest Finding
• Policy and Procedure 10.02.014 Public Notice for Construction Related Competitive Procurements
• Policy and Procedure 10.02.017 Cancellation of a Solicitation and Rejection of all Bids or Proposals Procurements
• Policy and Procedure 10.02.020 Requesting Design/Build Procurement Approval
• Policy and Procedure 10.02.021 Construction Contracting Warrant System
• Policy and Procedure 10.02.023 Investigating Suspected Procurement Code Infractions
• Policy and Procedure 10.02.030 Fees for Plans and Specifications
• Policy and Procedure 10.02.040 Confidential Estimates
• Policy and Procedure 10.02.050 Specifying of Brand Name Products
• Policy and Procedure 10.02.060 Foreign Outsourcing in State Contracts for Services

10.03 Controlled Property, Inventory and Fixed Assets

• Policy and Procedure 10.03.010 Procurement, Maintenance, and Control of Surveying Instruments - Policy
• Policy and Procedure 10.03.010 Property Control - Procedure
• Policy and Procedure 10.03.020 Supplies Inventories
• Policy and Procedure 10.03.021 Annual Warehouse Physical Inventory
• Policy and Procedure 10.03.022 Disposition of Supply Inventory Items
• Policy and Procedure 10.03.030 Salvaging and Destroying Structures

10.05 Supply and Purchasing

• Policy and Procedure 10.05.010 Employee Reimbursements

Chapter 11 - Statewide Equipment Fleet

11.01 General Administration

• Policy and Procedure 11.01.001 Records Maintenance
• Policy and Procedure 11.01.002 Conflict of Interest
• Policy and Procedure 11.01.020 Vehicle Files
• Policy and Procedure 11.01.021 Records Retention
• Policy and Procedure 11.01.030 SEF Agency Billing Guidelines
• Attachment:   Policy and Procedure 11.01.030 Attachment A: SEF Billing Correction Request
• Policy and Procedure 11.01.031 New Equipment Warranty Recovery
• Policy and Procedure 11.01.040 Work Order Procedures
• Policy and Procedure 11.01.050 Automated Equipment Management System

11.02 HEWCF Management

• Policy and Procedure 11.02.001 HEWCF Management
• Policy and Procedure 11.02.002 Federal Rates for Equipment
• Policy and Procedure 11.02.010 Fund Financial Statements
• Policy and Procedure 11.02.011 SEF Monthly Financial Statements
• Policy and Procedure 11.02.012 SEF Cash Flow Reports
• Policy and Procedure 11.02.020 SEF HEWCF Rate Development
• Policy and Procedure 11.02.023 Correction and Adjustment to Rates

11.03 SEF Procurement

• Policy and Procedure 11.03.001 Procurement of Vehicles & Equipment
• Policy and Procedure 11.03.002 Repair Parts, Warehousing, Purchasing, & Inventory Control
• Policy and Procedure 11.03.003 Use of Recycled Products
• Policy and Procedure 11.03.009 Acquisition of Excess Federal Property
• Policy and Procedure 11.03.010 SEF Procurement Procedures
• Policy and Procedure 11.03.012 Pre-Bid Meeting & Formal Spec. Workshop
• Policy and Procedure 11.03.018 Determination of Materiality
• Policy and Procedure 11.03.020 SEF Parts & Parts Warehouse Management
• Policy and Procedure 11.03.021 Annual Physical Inventory Procedures
• Policy and Procedure 11.03.022 SEF Billing for M&O Bulk Fuel
• Policy and Procedure 11.03.023 SEF Tool Control

11.04 Equipment Use, Care, and Maintenance

• Policy and Procedure 11.04.001 Authorized Use of State Equipment
• Policy and Procedure 11.04.002 Training of Operators & Mechanics
• Policy and Procedure 11.04.003 Prevention of Damage or Abuse to State Owned Equipment
• Policy and Procedure 11.04.004 Maintenance of State Owned Equipment
• Policy and Procedure 11.04.009 Inventory Management of SEF Assets
• Policy and Procedure 11.04.010 Use and Storage of State Vehicles and Equipment
• Attachment: Policy and Procedure 11.04.010 Attachment A - Flow Chart - Driving State Vehicles Home Has Tax Consequences for Employees
• Attachment:   Policy and Procedure 11.04.010 Attachment B - Employee Personal Use Commuting Log
• Attachment:   Policy and Procedure 11.04.010 Attachment C - Department Take Home Vehicle List
• Attachment:   Policy and Procedure 11.04.010 Attachment D - Take Home Vehicle Approval
• Attachment:   Policy and Procedure 11.04.010 Attachment E - Daily Inspection Checklist
• Attachment:   Policy and Procedure 11.04.010 Attachment F - Annual Commuting Log
• Policy and Procedure 11.04.011 Equipment Utilization
• Policy and Procedure 11.04.012 Equipment Downtime Reporting
• Policy and Procedure 11.04.015 SEF Ignition Interlock Devices
• Policy and Procedure 11.04.019 Equipment Capitalization
• Policy and Procedure 11.04.020 Equipment Damage Prevention & Control (Backcharge procedures for equipment damage, abuse, and negligence)
• Policy and Procedure 11.04.022 Wet Rental
• Policy and Procedure 11.04.023 Tires, Wheels, and Chains
• Policy and Procedure 11.04.030 Equipment Maintenance
• Policy and Procedure 11.04.031 Preventive Maintenance

11.05 Equipment Assignment, Replacement, and Disposal

• Policy and Procedure 11.05.001 Equipment Replacement Criteria
• Policy and Procedure 11.05.002 Equipment Disposal
• Policy and Procedure 11.05.011 Receiving Equipment and Vehicle Assets
• Attachment:   Policy and Procedure 11.05.011 Request for Official State Plates
• Policy and Procedure 11.05.012 Assignment of Assets
• Attachment:   Policy and Procedure 11.05.012 Form: SEF Check Out/In Sheet
• Policy and Procedure 11.05.013 Definition of Equipment Status
• Attachment:   Policy and Procedure 11.05.013 Request for "X" Class Equipment
• Policy and Procedure 11.05.014 Rental Pool Vehicles and Equipment
• Policy and Procedure 11.05.020 Equipment Replacement
• Attachment:   Policy and Procedure 11.05.020 Attachment A: Request for Additional or X Class Equipment Memo
• Attachment: Policy and Procedure 11.05.020 Attachment B - Equipment Purchase Request Form
• Policy and Procedure 11.05.022 Equipment Credits
• Policy and Procedure 11.05.030 SEF Light Duty Vehicle Leasing
• Policy and Procedure 11.05.040 Vehicle Disposal

11.06 Safety and Environment

• Policy and Procedure 11.06.001 Equipment and Shop Safety
• Policy and Procedure 11.06.010 Shop Safety
• Policy and Procedure 11.06.020 Equipment Safety
• Policy and Procedure 11.06.021 Deadlining Unsafe Equipment

Chapter 12 - Alaska Highway Safety Office

12.01 Delegation of Authority

• Policy and Procedure 12.01.010 Delegation of Signature Authority

12.03 Federal Grant Fiscal Requirements

• Policy and Procedure 12.03.020 Third Party Billing Procedure

Chapter 26 - Director Financial Management (old, under revision)

26 Director Financial Management

• (old) Policy and Procedure 26-5202 Employee Time and Attendance (effective 05-28-82)
• (old) Policy and Procedure 26-5203 Timesheet Submission and Handling (effective 11-22-89)

Chapter 70 - Deputy Commissioner and Construction (old, under revision)

70 Deputy Commissioner and Construction

• (old) Policy and Procedure 70-1003 Requirement for Professional Seals (effective 05-17-85)

Chapter 80 - Deputy Commissioner Planning and Programming (old, under revision)

80 Deputy Commissioner Planning and Programming

• (old) Policy and Procedure 80-4000 Transfer of Responsibilities Agreement (effective 11-09-82)
• (old) Policy and Procedure 80-5002 State Airport Maintenance System Changes (effective 09-01-86)
• (old) Policy and Procedure 80-6000 State Harbors (effective 09-23-86)

Chapter 90 - Deputy Commissioner Maintenance and Operations (old, under revision)

90 Deputy Commissioner Maintenance and Operations

• (old) Policy and Procedure 90-4003 Removal of Fuel, Oil or Other Harmful Subst (effective 04-27-79)